THE VENTURA COMMUNITY HALL RENTAL GUIDELINES & POLICIES


THE VENTURA COMMUNITY HALL IS A STORM SHELTER
If the Cerro Gordo County Sheriff’s Department declares a weather emergency, the building will be available to the general public. A refund may be negotiated with the City.

RENTAL FEE
The Community Hall has a $450.00 rental fee per day. The breakdown is $300 for rent and $150 for the cleaning crew to clean up after each event. This fee also covers having us set up the tables and chairs per your diagram. The diagram needs to be turned in no later than two weeks prior to your event. In most cases for a Saturday event, you may begin the set-up at 1:00 p.m. and may pick up your items on Sunday morning before noon. We cannot guarantee set-up or delivery times, they are dependent on the rental schedules.

All non-profit organizations will be charged a $100 a day rental fee. This fee helps cover the cleaning expense.

SECURITY DEPOSIT/CANCELLATION
A $200.00 per day security deposit must accompany the signed agreement form to reserve the hall. The deposit is refundable if we have a written cancellation 8 weeks prior to the date of your event.

Alcohol Policy
Beer and wine may be served at the hall with proof of homeowners insurance ($1,000,000 general liability coverage.) We also request that you sign a written policy regarding the serving of alcohol. If you are considering serving hard liquor please talk to our city clerk for information

THE VENTURA COMMUNITY HALL IS A NON-SMOKING FACILITY
We ask if you have guests that smoke, to please use the ashtray located by the entrance doors outside.

OCCUPANCY LIMITS
The State Fire Marshall has rated this facility for a maximum capacity of 259 people. Please keep this in mind when you are inviting guests to your event.

DECORATIONS
Temporary decorations are permitted only if they do not harm the finish on wall, ceiling or floors. No nails, hooks, screws, pins or heavy tape is permitted. All candles must have a base under them to catch the wax: candles must have a hurricane over them. Floating candles are acceptable.

FOOD
Food service is available through local caterers. The kitchen is for food serving; not for food preparation. For your convenience a current list of local caterers is provided. There is one commercial (double door) refrigerator available for your use in the kitchen.

DELIVERY ENTRANCE
When you are delivering items for your event you must use the delivery entrance on the West side of the building. All caterers, entertainers, deliveries etc. must use this door to unload.

STAGE
A stage is now available along with a wireless sound system. The cordless mics are available from our city clerk.

TABLES & CHAIRS
There are 25 round 5 ft. tables (seat 10-12) available for your use. There are ten 8ft. tables that can be used for a buffet or a head table. There is a total of 300 padded chairs.

Tables and chairs will be set up according to a diagram you provide. This diagram must be submitted at least two weeks prior to the event.

The tables and chairs are to remain in the building at all times and will never be lent out for any reason. No exceptions.

ACOUSTICAL PANELS
There are large blue panels on the walls to help with the acoustics in the building. They are attached to the wall only by two small prong brackets and a dab of glue. Please do not use them as a bulletin board and refrain from affixing anything to the panels as the result will probably be that it will fall off the wall.

PARKING
Generally there is enough parking to accommodate most activities. Should you have a large event and the parking lot is full, there is ample parking space within one and two blocks along the street. Please do not allow your guests to park in the parking lot of the convenience store across the street.

CLEAN UP
Please be respectful of others using the hall after you. Any minor food or beverage spills must be cleaned up. Please pick up debris/garbage after your event. Cans with liners are available and located by the delivery entrance. The dumpster outside of the delivery entrance may be used as needed for your event. Should there be an excessive amount left and we incur an additional cleaning charge this will be deducted from your security deposit.

CHECKOUT
A thorough inspection and inventory will be done to determine any damage before your security deposit is returned. You will be billed for any amount over the deposit.

MORE QUESTIONS?
Please call our City Clerk Else Taylor at 641-829-3861, Mon.-Thurs. 10 a.m. – 4 p.m.